Travel Beautifully · Perform Confidently
Travel Beautifully · Perform Confidently

The 10 sensible things to always check before you travel

As recent events have shown, anything can happen when we least expect it. Ayesha Muttucumaru lists the ten ways to prepare yourself before you leave home in a pre-travel checklist.

What’s on your travel checklist? For most of us, it’s what clothes to take, the toiletries we’re going to attempt to squeeze into our 20cm x 20cm bag and the snacks to pick up from duty-free to see us through the flight. The lead-up to a trip can be stressful and in amongst all the planning and packing, it isn’t surprising that the things that could help us in a crisis can slip through the cracks

As recent events have shown us, anything can happen while we’re away. And if we don’t take the right precautions before we leave, it could leave us without a safety net if there’s an emergency. Worried that you may have forgotten something? We’ve got you covered. Here’s your list of essential pre-trip checks to help your travels go as smoothly as possible.  

Check that your passport is valid – and that you have copies

Carrying an out-of-date passport could bring an abrupt end to your travels before they’ve even begun. What’s more, some countries require that your passport be valid for six months after the date you travel and have two or more blank pages, making the need to keep regular tabs on yours and your family’s passports that much more important.

To protect yourself in the event that your passport gets lost, stolen or damaged while you’re away, make a note of your passport number and take two photocopies – leave one with friends or family at home in case of an emergency and take one with you. Make sure not to store the copy in the same bag as your passport though so that if that bag gets stolen or misplaced, you’ll still have something to show your consulate, embassy or high commission to prove your citizenship.

Check that you have your essential documents

These include the entry requirements for the country that you’re travelling to such as the correct visas should they be necessary.

If you’re planning on driving abroad, research the driving requirements and laws of the country that you’re travelling to and whether you need to apply for an international driving permit (IDP). Also check what level of cover your insurance policy provides and, if applicable, that your driving licence is valid. If it’s out of date, you’ll have to allow enough time to get it renewed.

Thirdly, take details of your insurance policy with you as well as your policy number and the contact number provided by your insurer in case you need them in an emergency. 

Check the safety of the country you’re travelling ro

As this can change in the weeks and months after booking your trip, it’s important to keep up to date. The World Health Organisation’s (WHO) international travel and health page  for instance, provides useful information on coronavirus and other diseases.  

Other useful resources include your home country’s government branch that deals with the interests of citizens overseas, such as the UK’s Foreign and Commonwealth Office (FCO)  and the US’ Bureau of Consular Affairs.  They will help you to find out more about topics such as your destination’s coronavirus status, entry restrictions and security alerts. It’s also useful to follow them on Twitter and Facebook too and some even allow you to sign up for email alerts.

Further valuable crisis control includes leaving details of your trip, itinerary, contact information and copies of your insurance policy with a trusted family member or friend, and considering sending your phone’s IMEI number (a number that’s unique to the device) to them too, so that they can block or locate your phone in an emergency. 

Check that your travel insurance cover meets your needs

Carefully read through your insurance documents before you leave to ensure that you’re covered for everything that you need, to check if your excesses are still suitable and to see if your insurer has to be made aware of any updates. This could include any changes to your health since taking the policy out or any activities or sports that you’re planning on doing while away (as you may need specific top-up cover).

It’s particularly important to be aware of the circumstances where cancellation cover would be provided. Keep checking government advice for the country that you’re visiting, because if you choose to still travel against their advice, it is likely to invalidate your cover. Contact your insurer if you are uncertain of any aspect of your policy. 

Check that you’ve got all recommended vaccinations and a supply of medications

Seek out advice about vaccinations from your health practitioner at least eight weeks before you’re set to travel. This is because some require a number of doses (such as rabies) or need to be given well in advance of your departure date in order to allow your body time to reach the requisite level of immunity. Your practitioner will also be able to advise on wider travel health and if you need to take malaria tablets too. 

To avoid last minute panic, it could be worth creating an at-home record of your vaccinations so that you can keep an eye on the ones that are about to run out and keeping a separate fund to cover costs should you need to pay for any of them.

Also, if you’re on any prescription medication, book in with your doctor to ensure that you have enough to take with you for the duration of your trip and to see you through any unexpected delays or if your luggage gets lost. Take it in its original pharmacy packaging, along with a copy of your prescription and a letter from your prescriber. Bear in mind though, that you may need to check with your destination’s embassy before you leave that you’re able to bring in certain medications too.

Finally, divide your medication between your hand and hold luggage to ensure that you have an emergency supply should either get stolen or lost. Side note: it’s also worth packing a few essential toiletries and spare clothes in your hand luggage too in case of an emergency.

Check what the medical facilities are at your accommodation 

Traveller’s diarrhoea, food poisoning, sunburn and now, coronavirus – there are a number of ways that we can fall ill on holiday. Check the travel advice issued by your government for your destination so that you can take appropriate precautions, and if possible, call your accommodation ahead of your trip to find out what on-site facilities are available to deal with a medical emergency or if someone staying there starts displaying coronavirus symptoms. The situation surrounding coronavirus is constantly changing, so keep checking your government’s coronavirus travel advice. If you have symptoms while away, you may have to be quarantined in your hotel room for 14 days, moved into quarantine facilities or even hospitalised. 

Also take a basic first aid kit with you containing: antiseptic, painkillers, wound-cleaning gauze, sterile dressings, bandage tape, plasters, tweezers, scissors, thermometer, antihistamines, sunburn treatment, insect repellent, insect bite treatment, prescribed medications and condoms. Check everything is in date.

Add extras to suit where you’re going. In our experience, it is worth taking hand sanitiser (containing 60 per cent alcohol or more), anti-diarrhoea medication and rehydration sachets that can help replenish minerals and fluids when you’re recovering from a fever or food poisoning.

Check that you have an emergency fund and a mixture of payment methods

Think cash and a prepaid currency card and/or specialist travel credit card. This will ensure that you aren’t left empty handed should one of them get lost or stolen while you’re away. Also have extra funds set aside to cover unexpected travel delays or emergencies.

A specialist travel credit card serves as a particularly handy way to avoid fees while also providing great exchange rates. A prepaid currency card allows you to load a certain amount of money onto it before you leave, thereby allowing you to budget more efficiently. Many allow you to lock in a rate too in case you’re concerned about currency fluctuations. Both are designed to help you avoid the huge hidden transaction charges that you’d have to pay if you were to use your home cards abroad. Should you choose to use your home cards though, let your banks and/or credit companies know before you leave to ensure that they don’t get rejected when you’re away.

Check your phone works abroad

Call up your service provider before you leave to confirm that there won’t be any problems with your connection at your destination. They’ll also be able to discuss tariffs and if another plan might be more economic for your trip to help you avoid astronomical charges. 

If you’re able to access WIFI easily though, you can avoid these costs by using an app such as Skype, WhatsApp or Facebook Messenger. So make sure that you have them downloaded before you go.

Check your list of emergency contacts is up-to-date

On the subject of useful things to have on your phone, find and add the contact details of the consulate, embassy or high commission at your destination so that you have them to hand in an emergency. Also make a note of the numbers to call should your phone or cards get stolen and the contact details of your airline or tour operator and insurer. Write the list down as well in case (and sorry to sound pessimistic here!) your phone gets stolen. 

Check you’re leaving your home safe and secure

The bump back to reality is hard enough without returning to find that your house has been broken into or damaged while you’ve been away. Create the illusion that someone is home by buying timing switches for your lights that can be programmed to turn on and off at certain times of the day. To remove a tell-tale pile of post on your doormat (if visible), ask a neighbour, friend or family member to drop by and pick it up a few times a week.

If however, you don’t feel comfortable sharing your key with someone else, it could be worth checking with your mail service to see if they have any secure holding options available. For example, in the UK you can sign up to the Royal Mail’s Keepsafe service  which will hold your mail and then return it to you once you’re back. Prices range from 10 days for £15 to 100 days for £75, but bear in mind that it takes five days to set up.

Check all doors and windows are locked, any extra sets of keys under a doormat or flower pot are brought inside and any grocery deliveries are cancelled. Finally, make sure that all appliances except your fridge/freezer are turned off at the socket to reduce the fire risk and keep holiday ‘did I leave my straighteners off?’ panic to a minimum. It’ll also save you money too. 

Main image:

Instagram: @ayesha_muttu 

Twitter: @ayesha_muttu 

Jen Rubio, Co-Founder of Away

The luggage entrepreneur talks in-flight facials, the benefits of aisle seats, and jet lag breakfasts.With Jen Rubio, Co-founder and Chief Brand Officer, Away

The luggage entrepreneur talks inflight facials, creativity in the air and jet lag breakfasts.


What luggage and hand luggage do you travel with? Why do you like it?

“I’m usually reaching for Away’s Bigger Carry-On in Navy paired with The Everywhere Bag in Black Leather. I avoid checking my bags whenever possible, so this is the perfect duo. I’m able to pack for nearly two weeks of travel and comfortably carry everything I need.”

jen rubio away luggage
The Away Bigger Carry-on in Navy, $245
What’s your approach to skincare when travelling and flying? Which beauty products do you take?

“Packing the skin care products I love eliminates some of the stress that inevitably comes along with shaking up my routine while on the road, so I always pack travel-sized minis of my must-haves. My favorites are Aesop’s Fabulous Face Cleanser, $49.00, Glycelene Seatox Face Mist $70, IGK Dry Shampoo, and Vintner’s Daughter Active Botanical Serum $216.37.

I also always have a reusable water bottle—hydration is always crucial, but even more so when you’re travelling.”

How do you approach your wardrobe on the road?

“I’m usually traveling for both business and fun out of one carry-on, so I tend to gravitate towards items that are comfortable and versatile, can easily be dressed up or down, and in neutral tones that I can easily mix and match.

For me, that’s a black slip dress, my Chanel loafers, stretchy yet tailored trousers, woven tops and sweaters that won’t wrinkle in transit, and a vintage leather jacket. I keep accessories to a minimum so that they’re one less thing to think about, and only bring my most cherished jewellery.”

What’s in your carry-on / hand luggage that you never leave home without?

“I never fly without my noise-cancelling headphones and a Slip silk eye mask. They’re the two things that guarantee I can comfortably get some rest on long flights.”

jen rubio slip silk eye mask
Jen is never without her Slip Eyemask, $61.82
Do you have any in-flight routines? Are you a nervous flier?

“Luckily, I’ve never been a nervous flier. I actually enjoy my time in the air the most – it’s when I’m completely unplugged from the world that I’m able to do some of my most creative and concentrated thinking.”

What do you read, listen to and/or watch in flight?

“Usually I’ll use flights to catch up on my favorite podcasts or journal about some of the ideas my team and I have for Away.”

“I also love doing a mini inflight facial—I’ve gotten some strange looks while wearing a facial mask on the plane, but the air inside the cabin is so dehydrating so I’ll sacrifice some dignity if it means I can land with skin that’s glowing. Lately I’ve been loving the Estee Lauder Concentrated Recovery PowerFoil Mask $85.”

What is your seat preference and why? 

“I’m always in the aisle seat. I like to be able to get up and stretch my legs during a long flight to keep the circulation going without disturbing my seatmates, so you’ll rarely catch me with a window seat.”


What is the best experience you have had travelling for work and where was it?

“We recently launched Away in Australia, and to introduce the brand, we hosted Origin: Away, a campaign and experiential pop-up in Sydney to celebrate the country’s love of travel and its entrepreneurial spirit. It was all about highlighting local entrepreneurs whose travels had led them to build successful businesses abroad, and we brought them back home to Sydney to share their stories with the local community. I always love hearing how travel has transformed the way people live their lives, so it was such an incredible and fulfilling experience.”

What was a terrible travel experience that wasn’t funny then, but is now?

“It’s so ironic because it was awful at the time but it’s also what sparked the genesis of Away – my suitcase broke at the airport while I was traveling, and I literally had to use duct tape to get it back together before my flight. My clothes were everywhere. It was so embarrassing.

I was determined to find the perfect suitcase so that something like that would never happen again, but it turns out the perfect suitcase didn’t exist, so we created it.”

What do you do before a trip to ensure life at home runs smoothly whilst you are away?

“I’m on the road more often than I’m home these days, so I start by embracing the things won’t always run smoothly and I can’t control the inevitable bumps that will come up. Instead, I try to focus on the fact that everything will be okay.”

“I have a packing routine that makes last-minute trips feel less daunting, and an incredibly talented team that I trust to make great decisions for Away and our community while I’m not in the office. I know the company is in great hands even when I’m traveling or completely off the grid.”

How do you keep connected to loved ones whilst on the road?

“I make it a point to call at least one person I love before I go to bed. It’s a little routine I adopted years ago when I started traveling more often, and it’s something small that makes me feel grounded after a long day, and grateful for all the great people in my life.”

How do you make your hotel room feel like home?

“I travel with a few items from home that make any hotel or Airbnb instantly feel familiar and warm—that’s usually a sound machine to drown out any unfamiliar noises and help me fall (and stay!) asleep, and a travel-size candle in the same scent that I burn at home (Cire Trudon’s Balmoral is my favorite).”

hotel room candle cire trudon
How do you manage your wellbeing when away? 

I use apps like Glo so I can take a yoga class no matter where I am in the world, and I try to go for lots of walks to explore and unwind while I’m traveling rather than opting for a car. They’re small, easy ways for me to carve out time for myself that also keep me active and in the mindset for being truly present.”

“I’m also really mindful about eating nutritious meals when I’m travelling. Sometimes I find myself working straight through lunch, so I’ll make sure I have a big breakfast, like porridge with bananas and almonds, or eggs on avocado toast.”

“Being on-the-go can wreak havoc on your immune system, but staying active and eating well are things you can control.”

What are your tips for combating jet lag?

“Keep moving and eat breakfast. Once I arrive at my hotel, I’ll head outside for a walk or do a short yoga session at the hotel – something to keep my energy going before I can properly rest. And eating breakfast (or whatever meal is associated with the local time when you land) is a small but effective way to signal to your body that you’re shifting to a new time zone.”